• Temporary A/R Specialist

    Job Locations US-IL-Rolling Meadows
    Posted Date 4 weeks ago(4 weeks ago)
    # of Openings
  • Overview

    This is a Temporary position with possible conversion to regular full time employment.


    The A/R specialist has the overall responsibility for creating the invoices from invoice instructions, submitting invoices, updating A/R notes, and collections of outstanding A/R. Additionally, A/R specialist must notify Accounting of proper application of checks, as well as reconciliation of open A/R when required.  Position will also include other Administrative duties as assigned.


    Why We Work Here:


    + Supportive and friendly culture

    + Growth opportunities (Tuition Assistance, Internal Training, Promotions)

    + Competitive Pay & Comprehensive Benefits Coverage

    + 401(K)

    + Company paid Holidays, Sick time and Vacation time

    + We see our work everywhere!

    + Manage national accounts for Fortune 500 companies


    Summary: Icon is one of the nation’s largest brand implementation companies. We are made up of 400+employees nationwide who roll up their sleeves, dive into the details and bring our clients’ brands to life!


    • Daily invoicing of all invoice instructions, including close out documents, and ensuring the invoice is issued timely to customer (email, mail, or portal uploads).
    • Verification of invoice received.
    • Daily follow up / collections of all open A/R, confirming phone calls with written email confirmation of discussions.
    • Update A/R Collection notes and payment expected dates.
    • Application of funds to A/R received from respected parties.
    • Weekly meeting to review open A/R with Senior PM and Account Managers.
    • Manages the Credit memo process including reconciling and understanding the reason for the credit, obtaining appropriate approvals, and sending to accounting. Look at root cause of credit memo and log onto a spreadsheet for the weekly meeting with management team. This will enable the teams to address process issues that lead to CM’s.
    • Problem solving for A/R issues or processes to ensure we are improving efficiencies and collectables.
    • Administrative duties to support Senior PM as required.
    • Help support the Customer Service phone line as needed.
    • Communicate weekly billing goals and status updates to the team to meet our weekly goals.
    • Submit batch of subcontractor invoices to Accounting for processing.
    • Responsible for documenting step-by-step billing processes and updating AP contacts in the account portfolio.
    • Other Administrative duties as assigned.


    • 1-2 years progressive accounts receivable, collections and administrative duties
    • Accuracy and competence with numbers
    • Highly proficient in Excel
    • Self-motivated to meet goals
    • Multi-tasking capabilities
    • Diligent in follow up
    • This  is an office position working within a team environment



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